Solutions / Procure-to-pay

Procure-to-pay

SPICE™ procure-to-pay software connects every supplier, whether it sends EDI, works in a portal or emails a PDF, to one governed process from purchase order to invoice, for manufacturers, retailers and distributors.

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Bring every supplier into one governed procure-to-pay process

Connect orders, acknowledgments, changes, shipments, receipts and invoices across EDI and non-EDI suppliers. You define the required controls. Suppliers get the channel, feedback and support to participate.

Your strategic suppliers are probably on EDI. Much of the rest of your supplier community still works by email, phone, spreadsheet and PDF. When every supplier follows the same governed process, confirmations, shipments and invoices line up with the PO, and your customers get the order you promised them. Your supply chain is your customer experience.

How a purchase order moves

Purchase order The enterprise PO establishes required items, quantities, dates and references. Responses return through the supported trading partner channel.
Acknowledgment The supplier confirms quantities and dates. Missing confirmations can trigger configured aging and service-level alerts.
Governed change Changes carry reasons and follow the configured buyer approval workflow before enterprise records are updated.
Ship / ASN Shipment and ASN records retain PO references. Required packing, handling unit and routing information is validated.
Receive The warehouse or 3PL returns receipt context so purchasing, operations and AP share the same evidence.
Invoice / match Invoice lines and references are checked against the order and available receipt context. Mismatches enter review.
Payment status Available remittance or payment-status events close the loop and support supplier questions. The ERP owns accounting and payment execution.

Every channel feeds the same process: EDI, API, portal, PDF, email and spreadsheet. Native middleware translates X12, EDIFACT, IDoc and JSON, so suppliers don’t have to change format. Your ERP stays the system of record.

Who it serves

Procurement, supply chain, AP, vendor compliance, EDI and IT.

The SPICE™ products behind procure-to-pay

SPICE Connect™

Is the team that designs, onboards and supports your supplier program, so IT isn’t running a project for every supplier.

SPICE Web OMS™

Gives non-EDI and hybrid suppliers a guided way to confirm orders, respond to changes, build ASNs, print labels and submit invoices by web, mobile or spreadsheet.

SPICE Digital Document Service™

Turns emailed, PDF and spreadsheet documents into validated transactions linked to the right order.

SPICE iKompli™

Lets EDI suppliers test and certify against your maps and rules before they go live.

SPICE Catalog™

Keeps supplier item data accurate, so orders reference the right products.

SPICE Insight™

Connects each order’s documents into one lifecycle view, with exceptions, aging and supplier scorecards.

SpicY™ is built in. Ask “Why is this supplier invoice waiting?” and SpicY™ shows the evidence: the order and ASN are present, but the receipt event is missing. An authorized user reviews the evidence before anything changes.

Try the interactive explorerFollow a purchase order step by step through every channel, and see what reaches your ERP.

Procure-to-pay for your industry

The same platform, set up around how your business buys, sells and ships.

Procure to pay for distributors

Procure to pay for distributors is the governed process that connects every manufacturer and supplier you buy from, on EDI or not, from purchase order through confirmation, ASN, receipt and invoice, so the stock your customers count on arrives as ordered.

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Procure to pay for manufacturers

Procure to pay for manufacturers is the governed process that takes raw material and component purchase orders from your ERP to every supplier, EDI or not, and back through line-level commit dates, changes, ASNs and invoices, so production plans rest on confirmed supply.

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Procure to pay for retailers

Procure to pay for retailers is the governed process that takes purchase orders from your ERP to every vendor, on EDI or not, and back through confirmations, compliant ASNs and labels, receipts and invoices, so goods reach your distribution centers and stores as ordered.

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The SPICE™ platform

Where procure-to-pay runs on SPICE™

The highlighted parts run this process. Every other part runs on the same platform. Select any part to explore it.

Your ERPWMS · TMS · OMS stay the system of record

SuppliersProcure-to-pay SPICE Web OMS™Supplier collaboration without EDI

SPICE™Supply Chain Collaboration Platform

SPICE DDS™Documents in, transactions out SPICE Catalog™Product data in, validated SPICE iKompli™Trading partner certification

SPICE Insight™Visibility across every transaction SPICE Connect™The managed team around it

Customers, dealers & retailersOrder-to-cash SPICE Trade™B2B ordering for non-EDI customers

Carriers & 3PLsLogistics

FAQ

Frequently asked questions

What is procure to pay software?

Procure to pay software manages the buying side of your supply chain: purchase orders, supplier acknowledgments, changes, shipment notices, receipts and invoices. SPICE™ runs those steps as one governed process between your ERP and every supplier, so EDI and non-EDI suppliers follow the same rules and every document stays linked to its order.

What stays in our ERP?

Your ERP remains the system of record for enterprise orders, inventory, accounting and execution. SPICE™ connects external participation, transaction context and the governed collaboration process.

Does every trading partner need EDI?

No. EDI and API exchange, SPICE Web OMS™, SPICE Catalog™ and SPICE Digital Document Service™ support different participation needs. The required channels are scoped to the process.

How is rollout supported?

SPICE Connect™ can manage setup, integration, trading partner communication, onboarding and 24×7 production support for the enterprise and its trading partners.

How do we evaluate the solution now?

Use the representative process walkthrough, review the relevant product workflows and discuss your actual interface, rule and deployment requirements with the SPICE™ team.

Talk to a platform specialist

Map procure-to-pay to your supplier ecosystem

Map the process, supplier channels and operating model with the SPICE™ team.

Prefer to call or email? Contact SPICE™