Procure-to-pay / Procure to pay for retailers
Procure to pay for retailers is the governed process that takes purchase orders from your ERP to every vendor, on EDI or not, and back through confirmations, compliant ASNs and labels, receipts and invoices, so goods reach your distribution centers and stores as ordered.
You buy from hundreds of vendors across categories. Your largest brands are on EDI. Many others still confirm by email, ship without an accurate advance ship notice and invoice by PDF. Your customers never see the vendor, but they see the empty shelf, the delayed online order and the wrong item.
For a retailer, procure to pay is where the shelf and the storefront are won or lost.
On the buying side, your trading partners are national brands, private label suppliers, importers and specialty vendors, plus the carriers and 3PLs that deliver to your distribution centers and stores. Their EDI capability varies widely, and capability doesn’t follow size.
SPICE™ brings vendors that aren’t digitally enabled into the same governed procure-to-pay process as your EDI vendors.
Gives vendors a guided way to confirm POs line by line, respond to changes, build ASNs with carton and pallet detail, print compliant labels, schedule delivery appointments and submit invoices by web, mobile or spreadsheet.
Lets EDI vendors test and certify against your maps and rules before they go live, so compliance is in place before the first order.
Turns emailed and PDF confirmations and invoices into validated transactions linked to the right PO.
Runs vendor outreach, onboarding and ongoing support.
All of it runs on the SPICE™ Supply Chain Collaboration Platform, which sits between your ERP and your vendors and validates each transaction against your rules before it reaches your ERP.
SPICE Insight™ connects each PO to its confirmation, ASN, receipt and invoice, flags the exceptions and scores vendors on on-time, complete and accurate performance. That gives your EDI certification and compliance program for retailers transaction evidence to work from. Clean item data supports the same process: see product data for retailers and SPICE Catalog™, or the full picture on the retailers page.
Confirmations, ASNs and invoices arrive validated from every vendor and every channel.
Receiving knows what’s coming, and invoices match what arrived.
You set vendor requirements once and apply them to every vendor. In SPICE Web OMS™ and SPICE Insight™, SpicY™ lets your team ask in plain language which POs are still unconfirmed.
The SPICE™ platform
The highlighted parts run this process. Every other part runs on the same platform. Select any part to explore it.
FAQ
It covers every step from the purchase order through vendor confirmation, changes, advance ship notice, receipt at the distribution center or store, and invoice match. For a retailer, accurate ASNs and compliant labels matter most, because they decide how fast goods move from dock to shelf. SPICE™ runs those steps as one governed process for every vendor.
In SPICE Web OMS™ they build the ASN from the PO with carton and pallet detail and print labels that meet your requirements, by web, mobile or spreadsheet. The ASN is validated against your rules before it's submitted, so your distribution center receives it in the same format as an EDI ASN.
Vendors choose the channel that suits them. EDI vendors connect directly, others use SPICE Web OMS™, and those that keep emailing documents can: SPICE Digital Document Service™ turns them into transactions. For most vendors, the alternative today is your buying team's inbox.
SPICE Insight™ links each PO to its confirmation, ASN, receipt and invoice, and scores every vendor on on-time, complete and accurate performance. Compliance conversations rest on transaction evidence instead of spreadsheets.
Talk to a platform specialist
Tell us how your vendors confirm, ship and invoice today, EDI or not, and we’ll show you how SPICE™ runs it as one governed process from PO to payment.