Procure-to-pay / Procure to pay for distributors
Procure to pay for distributors is the governed process that connects every manufacturer and supplier you buy from, on EDI or not, from purchase order through confirmation, ASN, receipt and invoice, so the stock your customers count on arrives as ordered.
You buy from hundreds of manufacturers and suppliers and resell to contractors, businesses and retailers. Every quote, every branch shelf and every fill rate depends on what your suppliers confirm and ship. The manufacturers you buy most from may be on EDI. Many others send acknowledgments by email, change dates by phone and invoice by PDF.
For a distributor, procure to pay is how you keep the promises your sales team has already made.
On the buying side, your trading partners are manufacturers, master distributors, specialty and MRO suppliers, and the carriers and warehouses that deliver to your branches and distribution centers. Their IT capability ranges from full EDI to email only, and you need all of them.
SPICE™ brings every supplier you buy from onto the same governed procure-to-pay process, whatever their IT capability.
Gives suppliers not on EDI a guided way to confirm each PO line, flag shortages and date changes, build ASNs and submit invoices by web, mobile or spreadsheet.
Lets EDI suppliers test and certify against your rules on their own.
Turns emailed and PDF acknowledgments and invoices into validated transactions linked to the right order.
Keeps supplier item data, including part numbers and units of measure, accurate behind every order.
Runs supplier outreach, onboarding and support, however large the supplier base gets.
Every channel runs through the SPICE™ Supply Chain Collaboration Platform, with the same rules and tolerances applied before anything reaches your ERP.
SPICE Insight™ connects each PO to its confirmation, ASN, receipt and invoice and flags exceptions, so buyers see short or late lines while there’s still time to source elsewhere or tell the customer. Supplier scorecards show who keeps their commitments. The same platform runs the selling side with order to cash for distributors, and logistics runs through both sides with logistics for distributors. See the full picture on the distributors page.
Supplier transactions and item data arrive validated, across branches and regions.
Confirmations, ASNs and invoices line up with the PO, so what you promised customers is what arrives.
One set of rules for every supplier tier. In SPICE Web OMS™ and SPICE Insight™, SpicY™ lets your team ask in plain language which customer orders are waiting on a supplier confirmation.
The SPICE™ platform
The highlighted parts run this process. Every other part runs on the same platform. Select any part to explore it.
FAQ
It covers every step from the purchase order to a manufacturer or supplier through acknowledgment, changes, advance ship notice, receipt at the branch or distribution center, and invoice match. For a distributor, early notice of shortages matters most, because it protects the commitments you've made to customers. SPICE™ runs those steps as one process for every supplier.
They can use SPICE Web OMS™ by web, mobile or spreadsheet to confirm lines, flag shortages, build ASNs and invoice, without buying software. Suppliers that keep emailing documents can: SPICE Digital Document Service™ turns them into validated transactions linked to the right PO.
Talk to us about your drop-ship flows. SPICE™ connects the supplier side of the order today, and the team can walk through how confirmations, shipment notices and invoices work when a supplier ships direct to your customer.
It's the same platform. Procure to pay connects your suppliers, and order to cash connects your customers, with shared product data, rules and support. You can connect either side first and add the other in any order.
Talk to a platform specialist
Whether your suppliers run EDI, a web portal or email, we’ll walk through how SPICE™ connects them to one governed process, so the commitments your branches make to customers hold.